How to Prepare RFQ for Custom Coffee Bags
RFQ checklist for custom coffee bags covering bag style, fill weight, valve, zipper, barrier film, kraft or foil material, samples, QC and shipping.
Quick Answer
A strong custom coffee bag RFQ should include fill weight, bag style, dimensions, material structure, valve and zipper choices, roast date or label area, artwork status, order quantity, destination and launch deadline. Coffee bags need barrier and degassing details, so a complete RFQ prevents vague pricing and sample delays.
Parameter Table for Buyers
| Common MOQ | 500 PCS per size and artwork for custom printed coffee bags |
|---|---|
| Key style choices | Flat bottom, stand up pouch, side gusset or quad seal bag |
| Freshness features | One-way degassing valve, zipper and high-barrier laminate |
| Sample time | 7 to 10 business days after dieline and artwork confirmation |
| QC checks | Seal strength, valve position, zipper function, print color and barcode scan |
Start with fill weight and bag style
Coffee bag size depends on 250g, 340g, 500g, 1kg or another fill weight, plus bean density and headspace. A flat bottom bag gives strong shelf display, a stand up pouch is flexible for smaller launches, and side gusset bags suit traditional coffee shelves.
If the buyer is not sure about size, send the target fill weight, coffee form, and a reference bag photo. The factory can suggest a dieline and sample plan before final artwork.
Specify barrier, valve and zipper
Freshly roasted coffee releases gas and is sensitive to oxygen, moisture and aroma loss. RFQs should state whether the bag needs a one-way degassing valve, resealable zipper, foil barrier, kraft paper outer layer or recyclable material target.
Do not quote only by outside appearance. Two kraft-looking bags can have very different barrier structures inside, and the cheaper option may not protect coffee shelf life.
Prepare artwork and retail copy
Coffee bag artwork often includes origin, roast level, tasting notes, net weight, barcode, QR code, nutrition or compliance copy, roast date area and valve location. Buyers should leave safe space around seals, gussets and zipper zones.
If multiple SKUs share the same bag size, state which elements change by flavor or origin. This helps the factory check whether designs can share one structure and reduce setup risk.
Plan samples, QC and shipping
A coffee bag sample should be checked for size, shelf standing, zipper feel, valve location, color, matte or gloss surface, barcode readability and seal area. If the bag will be filled by a co-packer, send filling method and heat-seal requirements early.
For launch timing, plan sample approval before printing bulk goods. Coffee brands often need packaging before roasting or label printing, so late artwork changes can delay the whole launch.
Common Buyer Mistakes
- Forgetting to state fill weight and coffee form.
- Choosing kraft appearance without confirming inner barrier film.
- Putting barcode or small text too close to gusset or seal areas.
- Changing valve position after artwork has already been approved.
- Comparing quotes without zipper, valve and laminate structure details.
RFQ Template Buyers Can Copy
- Fill weight, bean or ground coffee, and preferred bag style.
- Finished dimensions or request for factory-recommended dieline.
- Material target: kraft, matte film, foil laminate, recyclable or compostable.
- Valve, zipper, tin tie, tear notch, window and hang hole requirements.
- Artwork files, SKU count, quantity tiers, destination and launch date.
FAQ
What is the MOQ for custom coffee bags?
BestPackFactory normally supports custom coffee bags from MOQ 500 PCS per confirmed size and artwork.
Do all coffee bags need a valve?
Fresh roasted whole bean coffee usually benefits from a one-way degassing valve. Some ground or short shelf-life products may use different structures.
Can kraft coffee bags be high barrier?
Yes. Kraft paper can be used as the outer layer with inner high-barrier films such as VMPET or aluminum foil laminate.
What sample should coffee buyers approve?
Approve size, shelf standing, valve location, zipper function, print color, seal area and barcode readability.
Request a factory quote
Send product size, quantity, material, finish, artwork status, destination country and deadline. BestPackFactory will review the RFQ and help with dieline, sampling, production, QC and export shipping.